Privacy policy
Last updated: [TO ADD DATE]
This policy explains how we handle the personal data you provide through the contact form on this website. We take your privacy seriously and only process the data we genuinely need to handle your enquiry.
1. Data controller
The data controller is [TO ADD: company name], registered office [TO ADD: address], company ID: [TO ADD]. Contact: [TO ADD email], [TO ADD phone].
2. What data we process
We process the data you enter in the form yourself: your name, email address, optionally your phone number, your company website address and the content of your message (a description of what you need).
3. Purpose and legal basis
We process the data to handle your enquiry, prepare a non-binding audit and proposal, and follow up. The legal basis is taking steps at your request prior to entering into a contract, or our legitimate interest in responding to your enquiry (Art. 6(1)(b) and (f) GDPR).
4. Retention period
We keep personal data for as long as necessary to handle your enquiry and follow up, and no longer than [TO ADD: e.g. 24 months] from the last contact. If the communication leads to a contract, retention follows the terms of that engagement and statutory obligations.
5. Sharing with third parties
We do not share your data with third parties for marketing. To run the website and form we use processors (e.g. the hosting and form service Netlify, measurement tools). They process data under data processing agreements and in line with the GDPR.
6. Cookies and measurement
The website may use tools to measure traffic and ad performance (e.g. Google Analytics 4, Meta Pixel). These tools may store cookies. We run measurement in line with your consent where the law requires it. [TO ADD: specific cookie banner / consent setup.]
7. Your rights
You have the right to access your data, to have it corrected or erased, to restrict processing, to object to processing, and to data portability. You also have the right to lodge a complaint with the relevant data protection authority. You can exercise your rights via the contact in point 1.